The 48-hour error correction window that allowed corrections to be made to electronic applications after the deadline date is now history. That means that an error-free application needs to be at the Commons prior to 5:00 pm local time on the deadline date. The 48-hour window (prior to the deadline) for submitting corrections to resolve issues does remain of course.
Many institutions have responded to this changing landscape by instituting internal deadlines so that their applications get to the Commons with time for review and revision as required. Some institutions have asked us how InfoEd manages S2S issue resolution – in particular wondering if our procedures for S2S issue resolution will support established institutional internal deadlines effectively.
We respond to S2S issues in the order they are received, but do pull forward issues that have imminent sponsor deadlines. I examined I.T.E.M.S. data for the recent February 5th NIH deadline. In the associated chart, Days to Resolve Relative to Sponsor Deadline, I’ve plotted the number of days prior to the sponsor deadline date that an issue was submitted and the number of days between submission and resolution for each issue. There were 94 issues pulled into this analysis with reported sponsor deadline dates between Feb 1 and Feb 7, 2011. These data demonstrate that there is no particular association between the days to resolve and the days to sponsor deadline at issue submission – issues are generally resolved within just a few hours of submission. The associated pie chart shows the number of days to resolution as a percent of the 94 issues evaluated. 82% of issues are resolved within one day of issue submission.
If you have any questions regarding InfoEd’s S2S, please contact our product manager, Roger Wood at firstname.lastname@example.org