NIH Requires Moves to Electronic Submission of JIT Information

NIH uses the Just-in-Time (JIT) method for investigators to provide certain information about grant applicaitons following review. The JIT procedure reduces the time to award while ensuring accuracy and timliness of the necessary information.

Electronic submission of JIT information through the eRA Commons is required beginning April 20, 2012 (NOT-OD-12-101).

Beginning April 20, 2012, applications receiving an impact score of 40 or less will receive a standard notice and request for submitting JIT information. This level reflects NIH’s new Impact Scoring system and current tightened paylines, though it does not reflect any individual IC’s payline.  Notices will be sent via e-mail from NIH eRA Commons to the Project Director(s)/Principal Investigator(s) two weeks after release of the impact score indicating the importance of beginning the JIT process, particularly the need to obtain any necessary IRB and IACUC approvals. In the future, NIH will review the JIT notification trigger level to determine if additional adjustments are needed to improve the process.

For all applications, the eRA Commons JIT link will be opened and available for submission of JIT information within 24 hours after the impact score has been released.  This supersedes NIH’s former business practice of only opening the JIT link for applications receiving impact scores within a certain range.  Since the JIT link will be available for all applications, applicants should not rely on this as an indicator of the need to submit JIT information; instead they should rely on the JIT notification described above and any specific requests from NIH staff.

At the present time, JIT information must be submitted via the eRA Commons. NIH understands that many institutions using S2S systems would like to be able to submit their JIT and other information through those systems via S2S and has indicated that they intend to provide this service in the future.

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